1. Who we are

The Trust is a registered UK charity (Reg No: 1113897) and company limited by guarantee. (Co. Reg No 05604293)   It exists to commemorate the courage of the Italian contadini in sheltering Allied PoWs during the latter part of WW2.

Its activities include:

• providing bursaries to young Italians who wish to study English in the UK (“Trust Scholars”)
• promoting links with organisations (Italian or otherwise) with the same or similar purposes
• promoting any person, institution or event that assists in the above commemoration
• acquisition of books, photos, memoirs and other documents for the Trust’s online Archive, relevant to the above commemoration
• providing information exchange between supporters and other interested parties
• keeping supporters informed by way of an Annual Newsletter and the Trust’s website

1. What is personal data?

Any information that could identify a living person.  That can include email addresses, phone numbers, names and anonymous information from which is it possible to make an identification.

1. How does the Trust collect and hold your data securely?

When you write to the Trust any details about yourself will be inserted in the Trust’s database.  As well as addresses and phone numbers that may include your relationship with a forefather who was sheltered by the contadini, and any documents, photos and other paraphernalia which you forward to us.

The Trust has put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, access is limited to those officers, agents, contractors and other third parties who have a need to know in order to fulfil the Trust’s objects. They will only process your personal data on the Trust’s instructions and they are subject to a duty of confidentiality. Procedures have been put in place to deal with any suspected personal data breach and you and any relevant regulator will be notified of any breach where there is a legal requirement to do so. If you think that any part of the Trust’s process is not secure please email to [email protected]

1. How the Trust uses your personal data

The Trust uses the information you provide in the ways you would expect given the activities set out in 1 above.  That is:

• Sending newsletters
• Sending other information updates
• Inviting supporters to the annual Fontanellato Lunch in November
• Inviting supporters to other events
• Use of photos on the website
• Use of escapers’ and others’ accounts provided on the website (to include photos/memorabilia forwarded to us)
• Adding it to the Trust’s online Archive
• Occasional fundraising activities
• Trust Scholars will also have their details forwarded to the Language School at which they hope to attend under a Trust bursary.
• Trust Scholars will also have their details sent to those Trust volunteers who will be greeting them on their arrival

These are the only purposes for which the Trust uses your data, together only with any further purposes that are compatible with those outlined above.

1. Cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

1. Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have a right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please email the trust on [email protected]

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

1. Glossary

Processing

Everything that the Trust does with your personal information, including sending you emails or postal correspondence, putting photos and other documents on the website, forwarding information on to Language Schools

Legitimate interests

This is the basis upon which we process your data.  It means that the Trust only uses your  data in ways you would reasonably expect and which have a minimal privacy impact.

The Trust has carried out an assessment and considers it can lawfully process your data on this basis.